PyCon2008/OrganizersMeetings¶
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This page was migrated from the old MoinMoin-based wiki. Information may be outdated or no longer applicable. For current documentation, see python.org.
Page for PyCon 2009 meetings: PyCon2009/Organizers_Meetings
Meetings will be held every other week on Tuesday.
Meetings are held via IRC. We use the ‘#pycon’ channel on irc.freenode.net. Connection details (instructions) here.
There is a “PyCon 2008 Planning” Google calendar. If you want write access, ask David Goodger or Chris McAvoy (or just ask on the pycon-organizers list).
Private PyCon Organizers’ wiki (join pycon-organizers and ask for the user/password info).
Agendas For Organizers’ Meetings
(Please add items below.)
April 1st, 2008
Bathroom switch of womens room to mens room (gloria)
Surveyed females would rather have the convenient women’s room turn co-ed, and a dedicated women’s room on another floor.
next year: no choice on ‘record/distribute’ - proposal is that anything submitted, talked about, presented, written on the wall is distributable. discuss. (carl)
opt-out option for presenters
burden then gets put on presenters, rather than organizers
newcomers to the planning group - how does this work? how can we help? (mel)
pycon 2009 site - ETA to live?
March 11th, 2008
Shopping list requests
Power setup?
Volunteer Coverage
Registration issues:
Report of higher price at the DoubleTree; refund requested.
Refund requested for medical reasons
Talk schedule gap
What haven’t we covered that needs covering?
March 4th, 2008
Resolving the outstanding invoices.
PyCon 2010 meeting @ PyCon 2008 (Scheduling, agenda?)
February 26th, 2008
Food Status(? – carried over from last meeting)
PyCon 2010 bid process
February 19, 2008
Food Status (Skip is still waiting to hear back from CTE. Ewa tells me “soon”. Do we have any leverage here? I can’t make the meeting today - have another meeting at 1pm.)
February 12, 2008
Food Status (Skip is still waiting to hear back from Ewa at CTE.)
Keynote status and minikeynotes (Noah might be late, taking a red-eye back home)
January 8, 2008
A general review, to get back on track after the holidays. Add specifics below.
Registration
Food Status
(If Skip can’t be there, summarize please to skip@pobox.com).
December 4, 2007
Review action items (on-list first)
Sponsorship update
Program update: conference talks
Program update: tutorials
November 20
Review action items
Sponsorship update
Program update: conference talks
number of talk proposals received
marching orders for program committee
Program update: tutorials
number of tutorial proposals received
how to choose which tutorials to accept?
Daily Schedule (see the sample schedules)
PyCon-Tech update (registration, proposals, etc.)
PyCon 2009 & 2010 (draft call for bids)
Publicity: Press release; blog badge
November 6
Review action items (see past minutes or 2007-11-06 “action items” message)
Sponsorship update
Program update
Registration
2010 call for bids
Graphics & web design
October 23
Review action items (see past minutes or 2007-10-11 “action items” message).
Call for bids for PyCon 2010 (2009?). See http://pyfound.blogspot.com/2006/04/so-you-want-to-host-pycon-2008.html
September 25
Program guide (guest: Marco Tabini)
Call for Conference Talk Proposals & Call for Tutorial Proposals (with example)
Dates:
Proposal submission deadline: October 31, 2007
Proposal acceptance: November 20, 2007
Tutorial cancellation date: February 10, 2008 (for inadequate attendance)
Papers, handouts deadline: March 1, 2008
Questions:
Should we offer to waive registration for speakers? Conference talk speakers only, or Tutorial presenters too? (Perhaps in conjunction with reducing the maximum to $1200.)
What should we ask for in a proposal?
Should we require an accompanying paper?
PR
Budget: I’m going to go ahead and get PSF approval of the budget at <http://spreadsheets.google.com/pub?key=pyx4TeJX2JDoKnFsixLn9bw>. Please give it a look and let me know if you notice anything missing or wrong.
September 11
Populating the web site
Catering
Budget: http://spreadsheets.google.com/ccc?key=pyx4TeJX2JDoKnFsixLn9bw
August 28
Network
Keynote speakers (notes in private wiki)
Scheduling (notes in private wiki)
Website redesign